Careers

Sales Administrative Assistant

Peterson Manufacturing has an immediate position for a Sales Administrative Assistant. The Sales Administrative Assistant processes sales quotes, is responsible for completing a host of month-end reports and when completed distributing to the Sales Team as well as various VPs, performs daily activities required to accomplish the sales function.

ORGANIZATIONAL SUPERVISION, REPORTING AND INTERFACE

Position reports to Manager, Sales Operations and works directly with the Sales staff. The Sales Administrative Assistant will also interface with other associates within the Peterson Manufacturing organization. There is a level of confidentiality that must be maintained with this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Pull quote worksheet upon request, coordinates the flow of documents from sales manager to VP of Sales and Marketing until quote is approved; prepares approved customer quote for distribution.
  • Coordinates approval process for Expense Reports, Disbursement and Credit Requests
  • Coordinates the stock lifts process from beginning of stock lift to sale of product.
  • Responsible for keeping all Buying Group rosters up-to-date on a quarterly basis.
  • Supports the Manager, Sales Operations and Sales Managers, involving a wide variety of projects as needed.

SKILLS AND ABILITIES REQUIRED

  • Must have the above average interpersonal skills and ability to deal effectively with people at all levels of the company and with customer representatives with limited direct supervision or guidance
  • Must have effective oral and written communication skills
  • Must be detail oriented and organized
  • Possess attitude conducive to meeting deadlines
  • Possess a cooperative attitude

EDUCATION AND EXPERIENCE MINIMUM REQUIREMENTS

  • Must have a High School education, or equivalent
  • Must have hands on knowledge Microsoft 365 – Outlook, Excel, OneDrive, PowerPoint, and Word
  • Must have extensive experience with Excel including v-lookup, pivot table, and conditional formatting knowledge

ENVIRONMENT

  • Duties are performed indoors at the corporate offices in Grandview, MO.
  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, use stairs or elevators to access offices on other floors of a building, and have the ability to be stationary up to 80% of the time.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer printer, and phone.
  • The person in this position frequently communicates with others (internal and external) who may have various inquiries, etc. Must be able to clearly articulate and exchange accurate information in these situations.

Click here to download and fill out an application. Once completed upload the file to the Application section of this form.

This position description indicates the general nature and level of work experience expected of the position holder. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Peterson reserves the right to update and change the job essential duties and requirements in order to meet the needs of the customer, end user, and Peterson, in order to maintain the highest level of performance and service.

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